Legal Assistant (Workers' Compensation) Job at Vaughan McLean, Palm Beach Gardens, FL

  • Vaughan McLean
  • Palm Beach Gardens, FL

Job Description

Vaughan McLean is seeking a detail-oriented Legal Secretary to support our workers' compensation practice group. The ideal candidate manages fast-paced administrative tasks, communicates professionally with employers and insurance carriers, and keeps case files organized from intake to resolution.

Key Responsibilities:
  • Document Management: Draft, format, and proof read standard correspondence, petitions, motions, and discovery requests.
  • E-Filing: Handle electronic filing of documents through state systems and coordinate with the Judge of Compensation Claims (JCC) offices where applicable.
  • Calendar Management: Maintain attorney calendars, schedule depositions, mediations, client appointments, and hearings.
  • Client & Provider Communication: Answer telephone lines, field inquiries from clients, medical providers, and adjusters, and relay critical updates.
  • File Organization: Maintain physical and electronic case files, log incoming medical records and bills, and update the firm’s case management software.
Qualifications:
  • Experience: Minimum of 1–3 years of secretarial or administrative experience, ideally within a Florida law firm (workers' compensation or insurance defense preferred).
  • Technical Skills: Proficiency in Microsoft Office Suite and familiarity with legal case management systems.
  • Knowledge: Basic understanding of Florida workers' compensation terminology, legal procedures, and deadlines.
  • Communication Skills: Strong verbal and written communication skills;
  • Experience with case management systems such has ProLaw and iManage is a plus .
Pay: Starting from $18.50 per hour depending upon experience.

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Work Location: In person

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Job Tags

Hourly pay, Full time, Work at office

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